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A facilities condition assessment (FCA) is far more than a compliance checkbox—it’s the backbone of strategic facility management and capital planning. For maintenance professionals, facility managers, and asset owners, leveraging a robust FCA process is essential for maximizing asset value, reducing risk, and driving operational excellence.
At FlowPath, we empower you to make the most of your FCA by teaching you how to leverage your assessment data within your maintenance operations and by integrating it seamlessly into your CMMS software. Our expertise ensures you extract actionable insights, optimize budgets, and future-proof your facilities using the data you already have.
A facilities condition assessment is a systematic, data-rich evaluation of a building’s physical assets, systems, and infrastructure.
The goal is to document current conditions, identify deficiencies, estimate remaining useful life, and prioritize repairs or replacements. An FCA covers all critical facility components—structural, mechanical, electrical, plumbing, fire protection, and more—using standardized methodologies and objective scoring.
Key Purposes of an FCA:
Informed Capital Planning: FCAs provide the data needed to prioritize capital projects, allocate resources efficiently, and justify funding requests.
Risk Mitigation: Early identification of deficiencies—especially those related to safety or compliance—reduces liability and prevents costly emergency repairs.
Optimized Maintenance: FCAs enable predictive and preventive maintenance strategies, extending asset life and reducing total cost of ownership.
Regulatory Compliance: Many jurisdictions require periodic facility assessments to ensure code compliance and occupant safety.
Portfolio Benchmarking: The facility condition index (FCI) allows for apples-to-apples comparisons across multiple sites or assets, supporting portfolio-wide decision-making.
A rigorous FCA process is structured, repeatable, and evidence-based. FlowPath recommends the following best-practice workflow, adapted for professional maintenance environments:
The facility condition index (FCI) is the gold standard for quantifying facility health. It is calculated as follows:
FCI = Total cost of existing deficiencies / current replacement value x 100
FCI scores provide a simple, comparable metric for prioritizing investments and benchmarking across a portfolio.
A professional FCA relies on a detailed checklist to ensure no critical element is missed. Depending on your facility type and scope, this may include the following:
Pro Tip: Regularly update your checklist to reflect evolving technologies, regulations, and organizational priorities.
Contact our team to learn more about FlowPath facilities management software.
A facilities condition assessment is only as valuable as the actions it drives. Here’s how industry professionals can maximize ROI from their FCA—especially when paired with FlowPath’s CMMS platform:
Proper storage and management of your facilities condition assessment (FCA) data is essential for turning insights into action. FlowPath’s CMMS helps you centralize, organize, and leverage your FCA data to drive smarter maintenance decisions and long-term facility improvement.
With FlowPath, your FCA data isn’t just archived—it’s actively used to optimize maintenance, budgeting, and long-term facility planning.
If you’re ready to commission an FCA, it’s crucial to start with a well-structured Request for Proposal (RFP). While FlowPath does not conduct FCAs, we offer guidance and templates to help you:
Contact FlowPath for a customizable RFP template and best practices for selecting the right FCA provider.
As thought leaders in facility management, FlowPath is dedicated to helping you unlock the full potential of your FCA data.
Our CMMS platform is built to:
We don’t conduct FCAs—but we ensure you get the most value from yours.
Ready to take control of your facility’s future? Let FlowPath show you how to leverage your facilities condition assessment data for smarter maintenance, better capital planning, and stronger organizational outcomes.
Everything you need to know.
A facilities condition assessment is a systematic evaluation of a building’s physical state, covering all major systems and components. It documents deficiencies, estimates remaining useful life, and provides actionable recommendations for repairs and capital planning.
An FCA supports informed decision-making, risk reduction, regulatory compliance, and optimized maintenance, ultimately saving money and extending asset life.
Use FCA data for capital planning, maintenance optimization, risk management, and portfolio benchmarking. Store data digitally in your CMMS for long-term value and integration with other facility management processes.
FlowPath offers customizable RFP templates and guidance to help you define scope, deliverables, and evaluation criteria for your FCA project.
Contact sales and we can get detailed with how we can solve your problems.
Schedule a demo with our sales team and we can get you started.
